ACCOUNTS PAYABLE ASSISTANT
Description
The Accounts Payable Assistant is a full-time support member reporting directly to the Finance Manager and indirectly to the Director of Business and Finance.
Responsibilities
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Accounts Payable:
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Post all invoices for all campuses as they arrive.
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Research validity and verify approval on all purchases.
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Prepare AP invoice proof list report prior to check printing.
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Print out AP checks.
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File all AP invoices.
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Backup for Weekly Amex reports and collection.
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Payroll:
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Review hours posted in TimeClock Plus system.
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Notify supervisors of overtime, unapproved hours & time-off requests.
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Process hourly payroll.
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Benefits:
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Reconcile and pay insurance invoices.
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Add and delete employees from insurance as needed.
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Update employee information as needed.
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HR Assistance:
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Prepare new hire file when a new employee begins the hiring process.
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Print all new hire paperwork sent by the HR Consultant for the files.
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Meet with the new hire and finish filling out all the employment paperwork needed.
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Security Access:
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Create and provide Security Access Badges to the Palmetto Bay Campus to staff and volunteers.
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Update and maintain Security Alarm Access to the Palmetto Bay Campus.
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Benevolence:
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Follow and document the benevolence team response to requests.
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Post data and scan documents to attach with Personal Profile.
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Make all requests for payments.
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Cash Management:
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Assist on Monday mornings processing contributions.
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Minimum Requirements:
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1-3 years accounts payable experience
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Knowledge of general accounting principles, regulatory standards and compliance requirements
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General math skills
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PC proficiency (Word/Excel), including the ability to operate computerized accounting and spreadsheet programs
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Highest degree of accuracy, thoroughness, attention to detail and confidentiality
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Excellent data entry skills
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Excellent analytical, problem-solving and decision making skills
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Effective verbal, listening and written communication skills
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Effective organizational, stress and time management skills
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Demonstrates a sense of urgency and ability to meet deadlines
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Ability to work independently and as a team member
If this sounds like the right fit for you, please apply and attach your resume. This position is onsite at our Palmetto Bay Campus.